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Cumberland Plains Region - Forms for DM’s, Leaders & Volunteers
Expense Claims
If you’ve already paid an invoice/bill on behalf of your District you can submit it here for reimbursement. Claims are reimbursed weekly, ensure you have your claim in and approved for a Thursday payment. (…you can send many invoices in for us to pay directly and not be out of pocket waiting! Use ‘Submit an Unpaid Invoice’)
Notification of Incoming Funds: Events-Fees-Deposits
We need to identify money coming into your account. If you have an event you are collecting funds for and having expenses against, fees due or deposits to make, let us know in advance how to allocate them as they come in with this form.
Hall Maintenance & Repair Requests
Emergency, urgent and minor maintenance requests can be requested with this form. All requests are triaged for those most hazardous or emergency repairs. Complete the form and submit to ensure, whatever your need, it’s not forgotten.
Refunds - Advise us of a Cancelled Event
If your District has to cancel and event or activity let us know here. We will followup those that paid for their bank details and make the refunds.
Submit an Unpaid Invoice
Got an unpaid bill for your expenses? If you’ve got an Adult Membership bill, utility bill, insurance, order, maintenance or ANY type of bill for your District that needs to be paid you can submit it here for payment directly by Region (we bill your District direct later), meaning you don’t need to wait for reimbursement!
Finance Asked Me for More Information
If you’ve been directed to send in a copy of documents/invoices/bills or frankly anything from the finance team, you can send it in here so we have all the necessary documentation for your District, Region or State activity.
Regular or One-Off Hall Hire Agreement
If your District Hall has a new regular hall hirer, or just a one-off hire for an event, you can submit the Hall Hire Agreement here, and any additional details for regular hall hire invoicing, to finance & bookkeeping through this form.
Trial Signup for Girl Guides
Complete this form if you have a visitor trialling Girl Guides Association (NSW) in your District. This is important for our records of Youth and Child Safe Child Friendly Policy.
If you are experiencing errors with any of the above forms contact us directly with technical queries for assistance: clarew@girlguides-nswactnt.org.au or CPRFinance@girlguides-nswactnt.org.au
Still have a query and none of these forms answer it? Email finance directly in the query form below ‘Important Financial Dates’.
Important Financial Dates
Dates to note in the coming months for invoicing, payments and reporting on District finances.
Every THURSDAY payments are made. We endeavour to ensure all complete and authorised invoices or claims received by C.O.B. each Wednesday are processed at the end of that week wherever possible.
Apr 2024
Every THURS - Weekly Expense Claims & AP Payments
FRI 12- Last day of SCHOOL TERM 1, 2024
TUES 30- First day of SCHOOL TERM 2, 2024
May 2024
Every THURS - Weekly Expense Claims & AP Payments
SUN 19 - State General Meeting (SGM), Parramatta
THURS 23 - State General Meeting (SGM), Online
Jun 2024
Every THURS - Weekly Expense Claims & AP Payments
Jul 2024
Every THURS - Weekly Expense Claims & AP Payments
FRI 5 - Last day of SCHOOL TERM 2, 2024
TUES 23 - First day of SCHOOL TERM 3, 2024
Aug 2024
Every THURSDAY - Weekly Expense Claims & AP Payments
SAT 24 - SUN 25 - “Great Guide Sleepover 2024”, Taronga Zoo Sydney
Sept 2024
Every THURSDAY - Weekly Expense Claims & AP Payments
FRI 27- Last day of SCHOOL TERM 3, 2024
District Managers, Unit Leaders & Volunteer Queries
Can’t find the information you need? Need to request additional financial reports, account queries for events and assistance with anything?
Bank Deposits - District & Unit Codes
Click below to download a copy of the complete Region list of Bank Codes to use as a reference on all direct deposits to GG-CPR bank accounts.
Payment Reference Guide -
Parents: Please use the CPR Code and Child’s Last Name as Payment Reference e.g. “102b Jones”
District Managers: Please use the Bank Code and Activity as Payment Reference e.g. “142c ArtDay”
Deposits -
Deposits can be made into your chosen District Bank Account or the Main NSR Account below with the appropriate District Bank Code Reference.
GG CPR Finance Account
BSB: 032-072
Account: 746553
For a list of the District Bank Accounts connected, download below.